Tips for Running a League

Leagues may all have slightly different needs when it comes to their timelines, but the timeline has the same components for everyone regardless of when they play their seasons. An organized approach to duties and paperwork will make life easier for everyone. Always keep in mind that the more people involved, the better organized a league must be. In the long run, when more people carryout the duties, the easier it is for everyone and your league will have more people "invested" in the success of the league.

Additional Resources:

Monthly Checklist

August	Little League World Series - 7 divisions of play Establish an audit committee to review finances for the year, review Season End Financial Tips Appoint a Nominating Committee for upcoming election Send out Notices of Annual Meeting / Election of Officers - Notification of Members Prepare Annual Financial Report for upcoming Annual Meeting - Sample Financial Statement Review Constitution: Board submits any proposed changes to SE Region prior to Annual Meeting Prepare Fall Ball Schedules Send out year-end survey to parents to see where you need to improve
September	Review the components for the annual meeting Prepare Absentee Ballots; Make available to members Election Day and Local League Election Procedures Present State of the League Present Annual Financial Report Present Budget Nominate new members; Membership approves all members Membership sets the number of board positions for the coming year Membership Ratifies Constitution President appoints Election Chairperson Election of Officers Submit ratified and signed Constitution to SE Region Board meets to determine who holds league positions from the elected board Review Board Members' Roles Create yearly league calendar Financial Resource Guide Create annual budget Update Officers with Little League through Data Center Upload new player/volunteer data from the fall season to the Little League Data Center to remain properly insured.
October	Submit Year-End Financial Report to SE Region and to Little League Headquarters Review Boundary - Does it meet your needs Schedule Board Training with Local District Administrator Create Marketing Plan - Marketing Resources Select Fundraising Projects - Fundraising Guide Contact Potential Sponsors - Sponsorship Best Practices Consider starting a Challenger Program
November	Charter and Insure for Next Season - Insurance coverage ends midnight December 31 Once Insurance has been paid, the Local League may print a copy of their Certificate of Insurance from the Little League Data Center. Submit Split League Format (through Data Center) paperwork and Common Pool Draft Request (if operating as a Split League) Start Background Checks for next year - JDP (previously First Advantage) year starts November 1 JDP portal to register and complete background checks Run Background Checks on all Board Members 7 Questions to Consider Prior to Running Background Checks Prepare your ASAP Plan and Complete your Facility Report - submit starting January 1 Review Local By-Laws and Ground Rules - submit to DA by December 31
December	Conduct Early Registration Have a Happy Holiday!
January	Submit ASAP Plan Registration Birth Documents (below residency) Residency Documents or School Enrollment Form Medical Release Forms Volunteer Application or use the JDP Quick App (removes need for league to collect and store sensitive data from Volunteers) Information Package for Parents Attend League Officials Clinic at SE Region Renew Georgia Incorporation Status - Due April 1 Keep up with waiver requests - requests must be approved by Board and documented in minutes Use the SE Region Online Waiver Submission process. Board approves by vote all managers, coaches, umpires, other volunteers: document in minutes Complete Background checks on all volunteers - JDP Portal
February	IRS Tax Filing Due February 15 (leagues with fiscal year October 1 - September 30) Non-profits who fail to file their IRS Tax Reports 3 years in a row, lose their Non-Profit Status Announce Tryout Schedule Conduct Drafts Approved Draft Methods Approach Tryouts/Assessments with Every Child in Mind Meet-the-Managers Event Create Schedules - Sample Schedules Complete League Paperwork Regulation 2D forms Regulation 4H forms Regulation 5a forms - 12 year-old in minors Combined Teams requests - completed through the Data Center Interleague Play requests - completed through the Data Center Common Pool Draft forms Age Breakdown form Verify all Waiver Requests have been submitted and approved prior to Opening Day
March	Opening Day Review "How to Discipline a Member" found in your League Constitution April 3: ASAP plans for leagues must be approved for the District Incentive credit Upload Player and Volunteer rosters/data April 17: ASAP must be submitted for League Accident Insurance credit Upload Player and Volunteer rosters/data
April	Request Nominations for the Southeast Region Awards program from parents and players Request Nominations for the Little League International Awards program from parents and players Upload any additional player or volunteer data not previously uploaded
May	Enroll Tournament Teams Submit the Compliance form if not entering tournament teams Selection of Tournament Teams Make any changes to the number of teams in your Charter online through Data Center Review the Tournament Resources
June	June 1 - All leagues/teams must be chartered, all fees paid, all waivers and paperwork approved June 1 - May announce tournament teams and begin practice Prepare Tournament Affidavits and Paperwork for District Staff verification Tournament Player Verification form - required for all tournament players Tournament Verification Checklist (worksheet) Georgia Special Games for Rookies and Sandlot Divisions
July	State Tournaments Region Tournaments

Georgia Little League